We have it if you need it! Tried, tested and true.

We have an established registration process that is ready, convenient, and easy! We can facilitate meeting registrations as well as new memberships for associations, clubs or other groups. Following the close of events, we provide a complete registration history and report so you can maximize your investment and marketing for your next meeting or conference. We can assist you with:

• Registration for your meetings by phone, fax, and email
• Payments made by credit cards and checks or wire transfer
• Producing conference registration confirmations
• Detailed registration reports

Expect VIP treatment from our speaker coordination staff!

Our experienced speaker coordination staff will be in constant communication with your speaking facility. We will liaise with the speakers regarding their travel arrangements, biographical documents, deadlines and document production. Our staff will help speakers stay on deadline and on topic. We’ll even keep the speaking faculty updated on conference agenda changes and anything else they need to know prior to your event. Our coordination staff will produce a handsome bound book of meeting proceedings to your exact specifications. Electronic versions of the proceedings are available as well. We can:

• Update speakers on agenda changes or facility changes
• Receive speaker presentations and biographical information within deadlines
• Arrange all speaker presentations in bound conference document book
• Clarify specific speaker audio/visual needs
• Arrange speaker hotel accommodations
• Fulfill VIP amenities

Maximize your revenue and increase your event’s industry profile

Whether you have existing exhibit or sponsor contacts or desire new ones, we can help. Our highly efficient sales staff is ready to generate leads, fill exhibit space, book golf tournaments and special outings. Such enhancements raise the profile of any meeting, every time! We can:

• Generate new sponsorship and exhibit lead lists
• Call on existing or past exhibitors or sponsors
• Develop and distribute sponsorship and exhibit proposals
• Customize sponsor and exhibitor outings/events
• Research competitive sponsors and exhibitors
• Execute all contractual obligations

If you build it, they will come!

A strong agenda and the best possible speakers are the two largest correlating factors to a successful meeting. Our Production Staff can assist as much or as little as you may need to develop the schedule and identify speakers for your meeting or conference. We can:

• Conduct topic research and develop your program agenda
• Interview and schedule potential speakers
• Position your event to avoid competitive events
• Organize seminars, workshops, roundtable discussions

Our back-office marketing and design infrastructure is at your disposal

We’ll get the word out there! From our design, marketing, IT and telesales departments come an array of solutions ready to boost your meeting attendance. Once our design and website departments have identified a look and feel for your event, we have the capability to launch specialized websites, conduct telesales operations, mass mailings and more to blanket the industry with word of your event or gathering. We can:

• Research the competitive landscape
• Identify your best target markets
• Develop effective direct mail pieces
• Execute a complete marketing campaign

Negotiated hotel rates and room block management

Our meeting planning staff will negotiate a lower priced hotel room rate for your group. Our detailed attention to management of the conference guest room block number will avoid costly attrition, decreasing your contractual liability. We will arrange special VIP rooms and amenities upon request and specifications. We will:

• Negotiate hotel guest room rates within conference budget
• Coordinate your master rooming list
• Room block management
• Troubleshoot potential block attrition issues

Sun, Surf, Golf, Team building!

Our team will assist in site selection, event budgeting and help in setting objectives. We can develop agendas, themes and promotional materials for your important group getaway. Whether it’s rolling out the red carpet or arranging a ropes course for your team, we can make it happen. Award your team with lasting memories! We can:

• Research and negotiate options for off site activities
• Assist in conference off site event budgeting
• Arrange transportation and scheduling for off site activities

Don’t leave the family at home. Be a hero and bring them along!

Our meeting planners will not only plan the conference for you but we will arrange activities for your group and their families. What better way to build up the company team while spending time with your family. Activities like beach Olympics, casino nights, scavenger hunts and team building games can also be arranged. We can:

• Work with you to brainstorm potential activities specific to group need

Lights, camera, PowerPoint!

Our dedicated staff will negotiate with Audio-Visual vendors to provide the most favorable services for your event and stay within budget. We will plan and coordinate all aspects of your audio-visual needs from laptops to flip charts. Our conference coordinators will work with the speakers to assist in specific speaker A/V needs and our meeting planners will execute the overall conference audio-visual needs. We can handle:

• Contract negotiations with on-site and off-site audio-visual companies while comparing costs of both
• Coordinate specific detailed audio-visual requests from speaker facility
• Arrange detailed specifications of audio-visual requirements
• Coordinate and monitor your audio-visual requirements during the conference

We have seen it all...the good, the bad and the ugly while on site at conferences and meetings. Our highly trained, experienced staff is equipped to step in at a moment’s notice and assist in any situation. From the smallest glitch to the most catastrophic event, we have the capacity and training to handle just about anything. Our professionals are equipped to also handle the “simple” on-site issues such as welcoming guests, distributing badges, managing emerging food and beverage needs, room set-up, interfacing with hotel staff and so on. Just a few of the details we’ll attend to include:

• Pre-Conference review with all hotel staff on detailed meeting specifications
• Unpacking of boxes and conference materials
• Set up of registration area
• Coordination of exhibit set up
• Coordination of conference flow and timing
• Monitoring of food and beverage quantities and quality
• Coordination and monitoring of all audio and visual set up and execution

Do you need space that seems impossible to get? We can help!

Whether you have a specific site in mind, one already under contract or are unsure of where to go, we will begin working with you to establish and identify YOUR needs and work within your budget. By utilizing TurnKey’s extensive knowledge of both domestic and international properties, we will be able to narrow your choices to anumber of potential sites. Our team is familiar with thousands of hotels in the States and abroad. We have expertise in:

• Viewing properties for size, usefulness, pricing and other detailed specifics
• Listing positive aspects of the viewed properties and troubleshoot potential negatives
• Getting you the best possible dates for your event at the best possible rates

At the core of every successful meeting is strong accounting

Because we are owned and operated by a conference company who produces over 100 events annually, no one knows better the importance of accurately setting a budget and staying under budget. The economy of scale on which our parent company operates allows us to leverage our industry relationships and secure goods and services at a significantly lower rate than other planning services. Ultimately this enables us to keep your costs down and stay on-- if not under-- our specified budgetfor each and every event we produce. We can:

• Work with you to establish a realistic conference budget
• Negotiate prices on all aspects of meeting including, meeting room rental, guestroom rental, food and beverage and audio/visual
• Research and negotiate costs for possible off site vendors
• Carefully review and reconcile all accounting and bills
• Present a detailed cost summary spreadsheet to you for your review